Apply Overall, Job Duties:
Under the direction of the Partner in Charge, the Office Manager/Legal Secretary is responsible for overseeing the overall administrative management and day-to-day operations of the Sacramento office. This role plays a key part in fostering a professional, efficient, and collaborative work environment. The Office Manager/Legal Secretary leads and supports non-attorney staff, ensures that attorneys receive timely and effective administrative support, and proactively coordinates resources to meet the needs of the office. Acting as a central point of contact between the Sacramento office and Firmwide departments, this role is instrumental in maintaining consistent operational excellence and upholding the Firm’s policies, procedures, and high standards of service.
The Office Manager/Legal Secretary also provides direct legal secretarial support to one to two attorneys, depending on office needs, staffing ratios, and coverage requirements. This hybrid role requires excellent multitasking, organizational, and communication skills, along with the ability to manage competing priorities effectively.
Essential Duties
Office Operations and Leadership
Oversee daily office operations in coordination with the Partner in Charge to ensure efficiency, professionalism, and high staff morale Supervise non-attorney staff; partner with Human Resources on hiring, onboarding, employee relations, and workplace investigations Ensure supervisory responsibilities are carried out in accordance with Firm policies and applicable employment laws Maintain strict confidentiality in handling sensitive personnel, client, and Firm-related information Monitor staff performance and draft performance evaluations and counseling documentation for HR review Review and approve staff timecards to support accurate and timely semi-monthly payroll processing Responsible for overseeing the annual renewal process for client contracts and legal service agreements. Manage office budget planning and expense tracking
Administrative Coordination
Ensure attorneys receive timely administrative support by coordinating workloads and secretarial assignments Reassign staff as needed based on skills, workload, and team dynamics Manage overflow support and short-term support needs by leveraging Firmwide resources Communicate attorney coverage updates before 9:00 a.m. daily Schedule and lead regular staff meetings to share updates and training
Collaboration
Coordinate with the Facilities Department for office improvements, buildouts, and office moves; liaise with building management on facility issues Support IT Department with local tech needs and provide on-site assistance to IT staff as needed Work with the Marketing Department on events, seminars, and materials such as pitch folders, attorney biographies, and presentations Facilitate continuing legal education tracking by ensuring appropriate documentation is submitted to the Firm’s librarian
Team